CHAPTER LEADERSHIP

Executive Committee Position Descriptions

President

The President is the Chief Executive Officer of the chapter, performing all duties expected of the office as required by the bylaws and the board of directors.

The president is an ex-officio member of all standing and special committees (except the Nominations Committee) in the chapter and is the primary liaison between the local chapter and IFMA headquarters.

Position is: Elected

Position is held for: 2 years

Voting Rights: Yes

Board Meetings: Attendance required at a minimum of 10 meetings

General Meetings: Attendance required at a minimum of 8 events



Vice Presidents

The duties of a chapter vice president vary widely from chapter to chapter. Assignments and job responsibilities are usually based on chapter tradition and are at the discretion of the president.

1st Vice President

Position is: Elected

Position is held for: 2 years

Voting Rights: Yes

Board Meetings: Attendance required at a minimum of 10 meetings

General Meetings: Attendance required at a minimum of 8 events

2nd Vice President:

Position is: Elected

Position is held for: 2 years

Voting Rights: Yes

Board Meetings: Attendance required at a minimum of 10 meetings

General Meetings: Attendance required at a minimum of 8 events

Duties / Responsibilities:

• Supervise & Review the Activities of Assigned Committees
• 1 st VP
• Communications Committee
• Member Engagement Committee
• Young Professionals Committee
• 2 nd VP
• Professional Development Committee
• Programs Committee
  
• Recruit and select committee chair-people
• Participate in NJ-IFMA Strategic Planning and support implementation of NJ-IFMA
• Strategic Plan / Balanced Scorecard Initiatives
• Provide mentorship support as required for NJ-IFMA Members

Treasurer

As treasurer, you have primary responsibility for management and control of chapter funds as well as the overall fiscal health of the chapter. You are responsible for the handling and reporting of all financial transactions and for preparing financial statements for the board and the general membership at specified times. All bills must be handled properly in order to maintain the integrity and positive image of the chapter. The job requires careful organization and close cooperation with the chapter president. Some of your duties include:

• Monthly financial reports
• Development of committee budgets and overall chapter budget
• Review and signing of contracts
• Position is: Elected
• Position is held for: No term limit
• Voting Rights: Yes
• Board Meetings: Attendance required at a minimum of 10 meetings
• General Meetings: Attendance required at a minimum of 8 events

Secretary

As secretary, you are the central focus for records and correspondence for your chapter. By keeping clear and accurate records of chapter activities and publications, you can render an invaluable service to your chapter. Among your duties are:

• Capture conversation and create Meeting minutes for board meetings and as asked at other committee meetings.
• The Secretary shall maintain a file of all correspondence.
• Keep a roster of committees and task forces
• Forward requested material and information to the Association
• Co-sign all agreements and formal instruments, except those pertaining to the office of the Treasurer
• Position is: Elected
• Position is held for: No term limit
• Voting Rights: Yes
• Board Meetings: Attendance required at a minimum of 10 meetings
• General Meetings: Attendance required at a minimum of 8 events